Full-Service Event Planning “Magnificent Magnolias”

This is for clients who want a proactive planner for every aspect of their event planning and design.

Inclusions:

Comprehensive Planning: We handle concept development, design and guest experience, vendor selection and procurement, bidding and contract negotiation, proposal coordination, budget and cash flow management, ceremony development and timing, event design, strategy consultation and overall coordination.

Event Day or Weekend Management: From setup to teardown, we oversee the entire day or weekend, ensuring everything runs smoothly.

Communication & Problem-Solving: We act as the primary point of contact and resolve any issues, allowing you to enjoy your day and event stress-free.

A large banquet hall decorated for a formal event with round tables, elegant centerpieces, and a stage with a speaker. The hall features elaborate lighting, chandeliers, and giant white floral arrangements. There are multiple screens displaying a presentation, and guests are dressed in formal attire, seated and listening to the speaker.

Implementation

  • Initial planning meeting to develop an event style, determine goals and priorities and to put a plan in place for moving forward with budget, planning and design objectives.

  • Create a comprehensive budget projections and planning timeline for clients enabling them to stay on track and on budget.

  • Facilitate choice of appropriate vendors including, but not limited to décor, catering, rentals, linens, entertainment, photography, video, lighting and Audio Visual, hotel room blocks for out of town guests, invitations and stationery, favors, staffing needs, ceremony officiant, transportation, event insurance, and more based on style, availability, and price.

  • Streamline vendor introductions and set up appointments for clients based on their availability – Attend vendor meetings with clients as needed.

  • Review vendor contracts and make recommendations.

  • Develop and present design and flow concepts inspired by the client that are appropriate to the time of day and chosen setting.

  • Present unique ideas to compliment chosen design concept for invitations, favors, and all the other details going into the reception.

  • Work with designated catering contact, floral designer, prop and rental companies, lighting technicians, etc. to carry concept through overall presence of each individual element of the event.

  • Advisement on etiquette and troubleshooting any challenges that come up while planning.

  • Manage mailing of invitations and managing RSVP’s as needed for client and track all guest counts.

  • Manage and maintain wedding website.

  • Design, stuff and deliver hotel amenities for out of town guests.

  • UNLIMITED MEETINGS to keep on track of details and design as needed.

  • Unlimited phone and email correspondence throughout the planning process.